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Set a signature for each account and for both new message and replies / forwards, using the Blank signature when you don't want a default signature. When you are finished creating signatures, click Ok to return to the Options dialog screen. This makes it easier when you right click to swap signatures or if you are having problems with spell check seemingly not working correctly ( Outlook signatures and spell check).

While you could just enter a space or two, it makes it easier to locate the signature block when it's marked with the standard signature delimiter of –. Enter two dashes and a space (– ) then Enter to create a signature that is identifiable. If you don't want to use a signature with an account, create one called Blank. If you use multiple email accounts, you can set a signature for each account and it's changed each time you change the account, provided you have a default signature configured for each account.įirst, create a signature for each account:īrowse to Tools, Options, Mail format, Signature section and click the Signature button to add signatures.Ĭlick the New button to enter the text for your signature. When you use Outlook 2003 and set Word as your email editor or use Outlook 2007, 2010 or 2013, it's easy to change signatures on your messages.